Positions

• Serve as the chair of the board and call and preside at all meetings of the board.
• Call and facilitate chapter membership meetings.
• Along with the WSU institutional representatives, act as a liaison with the WSU administration for matters pertaining to WSU's UWHEN Chapter.
• Solicit an annual statement of support for the chapter and statewide UWHEN from the institutional chapter sponsor.
• Ensure that all administrative processes are in place.
• Construct formal statements and responses regarding matters of importance to WSU's UWHEN Chapter. Avoid engaging in political discourse that falls outside of the defined missions of the chapter and statewide UWHEN.
• Serve on the Budget and Fiannce Committee.
• Create ad-hoc committees as necessary.
• Cast the tie-breaking vote in the event that the board is deadlocked.

• Serve as president in the event the president is absent, disabled, or unable to serve.
• Establish committee reporting format, frequencies, and key milestones.
• Gather information and accomplishments from committees for the annual report.
• Perform duties prescribed by the president or board.
• Succeed the president.
• Solicit nominations for board vacancies from the campus at large.
• Contact those who have been nominated to verify their willingness to serve on the board.
• Supervise election procedures.
• Serve as chair of the Election Committee.

• Provide transition training for the incoming president.
• Provide guidance to board leadership and committees.
• Perform duties prescribed by the president and board.

• Record or arrange for the recording of minutes at meetings.
• Share meeting minutes with the board before the next scheduled meeting and allow time for corrections to be made.
• Work with the president and the board to ensure that accurate records are kept in an electronic organizational archive.
• Work with the president to ensure that all meetings have an established agenda and ensure that directors have the agenda in time to prepare for the meeting.
• Schedule rooms or virtual meetings for meetings.
• Send out baord meeting invitations via electronic means.
• Perform duties as prescribed by the president or board.

• Serve as the chairperson of the Budget and Finance Committee.
• Direct the establishment of proper accounting procedures, following best practices as directed by WSU and UWHEN.
• Ensure that all funds are appropriately managed. Oversee all expenditures with the UWHEN index.
• Apply for the state UWHEN event grant each year. Receive, deposit, and expend grant funds. File grant report with the state UWHEN organization.
• Reconcile monthly budget as per WSU accounting procedures.
• Advise the board regarding finances.
• Report on the financial condition of WSU's UWHEN Chapter at meetings as requested.
• Oversee preparation for audits.
• Prepare an annual financial report that will be presented to WSU's UWHEN Chapter.
• Perform duties as prescribed by the president or board.

• Maintain email distribution lists.
• Create and send online communication.
• Oversee and create marketing and public relations materials.
• Maintain the WSU UWHEN website.
• Promote and disseminate information as needed.
• Research issues of importance to the chapter regarding women in higher education and share the information with membership as directed by the board.
• Survey membership for needs, concerns, and interests.
• Attend WSU Site Manager training, if not already trained in WSU website maintenance best practices.
• Follow WSU best practices for marketing, advertising and internal communication.

• Establish relationships to serve as a liaison to other campus committees as needed.
• Recruit members for active involvement in committees, initiatives, activities, etc., by working with the marketing and research coordinator or other board members as needed.
• Form a membership committee and serve as chair by being intentional to inclusivity.
• Develop an at-large member appointee pool.

• Chair the Education and Professional Development Committee, which will plan and organize events.
• Recruit committee members.
• Oversee the Education and Professional Development Committees’ work to ensure WSU and UWHEN best practices are implemented.
• Work with the marketing & research coordinator on correspondence to send via email, in announcements, and on the UWHEN website when necessary.
• Coordinate the fall and spring UWHEN book selection and book club group.

One representative will be a staff member appointed by the vice president of student access & success. The other representative will be a faculty or staff member appointed by the provost. The board sends recommendations to those respective offices for these positions.

Institutional Representatives serve three year terms, and they may serve up to three consecutive terms. The chapter may also appoint a third insitutional representative. Only two institutional representatives are considered voting members on the state UWHEN board.

• Attend meetings and serve as advisors.
• Attend state UWHEN meetings.
• Serve on a state UWHEN board committee.
• One representative serves on the Budget and Finance Committee.
• Along with the president, act as a liaison with the WSU administration.

• Be voting members.
• Provide guidance to board leadership and committees.
• Serve on committees as needed.
• Perform duties prescribed by the president or board.