Faculty Resources
- Welcome to Summer 2024!
Here are some things you should know before the semester starts!
Communicating with Students Before the Start of the Semester
You have multiple options for reaching out to students before the first day. Here are some useful tools and steps you can use:
- Use the “Course Spreadsheets and Student Web Sites” app in your eWeber portal to find and copy the email list of students to email your whole class at once.
- Make your Canvas syllabus visible without opening your course in your course settings by customizing your course visibility.
Opening a course early requires additional authorization and may put students who register at the last minute at a disadvantage. If necessary, instructors can modify course start dates in Canvas. Just be aware that students will be adding/dropping classes up until the first day of the semester. Canvas course rosters are not finalized until the Sunday before the semester starts, so it is important to use alternate ways to communicate with your students before day one.
Student Course Roster
Since we are finalizing enrollments during the weekend before the semester starts, you may see some discrepancies between your Banner and Canvas student rosters before then. Don't Panic! Please be assured that so long as students are in your Faculty Dashboard roster, they will show up in your Canvas class once the Fall semester begins.
If you’re planning on opening a course early, be sure to look at your course settings to verify that the start date has been updated to the date you want to start and that your course is published for student access.
Tutoring
Weber State University provides free online, virtual, and on-campus tutoring. Students can register for on-campus sessions at weber.edu/tutoring. Reach out to Learning Support & Tutoring Services for more information.
Have your students take a look at etutoringonline.org for online services that could apply to your course.
Special Note: Only current students and tutors will have a login to eTutoring, faculty are not provided logins.These can be fantastic resources for your students who need a little extra help!
Important Updates for Summer 2024
Document Remediation Services: WSU Online, Disability Services, and the Library have coordinated to make remediation services available to WSU faculty to be more welcoming to our students, including students with disabilities.
If you would like help making your documents and images meet accessibility standards, you can submit documents via Box and we'll reach out with an estimated timeline for remediation.
Email lmssupport@weber.edu for more information.
Sign up for our Not-a-Newsletter: Looking to see the newest releases for Weber's Canvas as well as some monthly tips & tricks? Subscribe to our newsletter to always be up-to-date on Canvas changes.
Best of Luck in Summer 2024!
- End-of-Semester Tips
As you are wrapping up your semester, here are some tips to finalize your Canvas Course.
Apply a Zero to missing assignments to calculate your Final Grades.
How-To: From the Gradebook, locate the Total column
>> Hover over the column title
>> Select the three-dot icon
>> Choose “Apply Score to Ungraded”
>> Type ‘0’ for the percentage you want to apply to missing assignments
>> Apply the Missing status to display the label on student’s grades pages
>> Click the “Apply Score” button (Note: You can choose to only apply this grade to ungraded assignments that are past due or all ungraded assignments regardless of due date)Alternatively, you can apply scores to individual assignment groups instead of the whole course by selecting this option from the assignment group columns. You must repeat the process for each assignment group.
Check if all assignment grades are posted to students in the Canvas Gradebook.
The grades of an assignment(s) are still hidden if you see a slashing-eyeball icon in front of that assignment title. Unposted grades are not included in the student’s final grade.
To post grades: Hover over the assignment
>> Select the three-dot icon
>> Choose “Post grades”
>> A panel appears on the right-hand side
>> Select “Graded”
>> Click “Post”
>> Repeat the steps for each unposted assignment grade.Enable the grading scheme if your course final grades do not show in letter grades (e.g., A, A-, or B+).
How-To: Go to Settings (last menu on the left-hand course navigation)
>> Find the “Grading Scheme” label
>> Check the box “Enable course grading scheme”
>> Select the “view/set grading scheme” link to check if the default grading scheme matches for your course
>> To edit the grading scheme, click on the pencil icon in the top right corner
>> Make the changes
>> Click on “Save”
>> Select “Done”
>> Click “Update Course Details”For more Canvas tutorials, visit the Canvas Guides.
Input Final Grades through CanvasUse the Input Final Grades menu on the left-hand course navigation to submit your course final grades to the registrar's office. Step-by-step instructions are available upon selecting the menu.
Course Grading and End Date Policies
PPM 4-19 3.2.1: Prior to the close of each semester, final grades shall be entered into the Electronic Grading System by instructors. Grades are to be entered online within three working days following the last scheduled examination of each semester. Upon request, the Office of the Registrar will supply the instructors with a copy of instructions for using the Electronic Grading System.
A student must qualify for an Incomplete (PPM 4-19 3.5) to be granted extra time to complete coursework without re-registering for the class. Please reach out to the Registrar and WSU Online for more information.
Live Training
WSU Online hosts back-to-school workshops live, right before each semester. Visit our Live Canvas Training page for more information. Brush up on your Canvas skills, learn how to put your Canvas tests in the testing centers, and discover new features and products available through Canvas!
- Purple Folder Mental Health Resources for Faculty/Staff
At Weber State University, we recognize that students may face various challenges and distress during their academic journey. As faculty or staff, you are in a unique position to notice signs of distress and guide students to the appropriate resources. However, your primary role is not to manage these situations but to connect students with professionals who can help.
Visit our Counseling Center's Purple Folder for a comprehensive guide on:
- Recognizing signs of distress
- Responding appropriately and setting boundaries
- Referring students to the right resources
Remember, you play a crucial role in identifying and referring students in need, but you're not expected to manage these situations. The Purple Folder provides the information you need to navigate these situations with care while maintaining your primary responsibilities. If you have any questions, our Counseling Center and other campus resources are available to support you.
- WSU Disability Services Faculty Training
At Weber State University, we aim to create a welcoming environment for all students, including those with disabilities. As faculty or staff, it's crucial to understand the following:
Compliance with Policies: Be aware of university policies regarding accommodations for students with disabilities (see PPM 3-34) and anti-discrimination measures (see PPM 3-32).
Campus Resources:
- Disability Services: Offers faculty-specific training and answers to questions about accommodations.
- Stewart Library: Helps with selecting and sharing accessible materials. Contact Jason Francis (jjfrancis@weber.edu) for support.
- WSU Online: Provides resources for improving Canvas accessibility and document remediation.
Faculty Responsibilities: Include a disability accommodation statement in every course syllabus, meet with students privately, maintain confidentiality, and consult Disability Services before denying accommodation requests.
Student Rights and Responsibilities: Students have the right to reasonable accommodations but must self-identify and follow university procedures to request them.
For detailed information and additional resources, visit WSU Disability Services Faculty Training. If you have questions, contact Disability Services for further guidance.
We are here for you:
On-site support is available during regular business hours, send us an email at:
lmssupport@weber.edu or call 801-626-6188
Instructional Design requests are available via email or Google chat at:
instructionaldesign@weber.edu