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Cancellation and Refund Policy


**COVID UPDATE**: Refunds will NOT be given to students due to COVID-19 concerns for Spring or Summer 2021 programs. Before programs were canceled last year, every student was given the option to withdraw from programs without penalty due to COVID-19. This year students are applying, cognizant of the pandemic. Weber State will not intentionally place students into high risk situations. We will work together with Program Leaders and Departments on canceling should the destination demonstrate increased risks, be they from COVID or any other concern. As such, students must abide by the standard refund policy.

Participants pay a deposit toward the total cost of the trip. Unless the trip is canceled, the deposit is non-refundable. Any money paid in addition to the deposit will be refunded unless it has already been spent for hotels, entrance fees, guide fees, ground transportation and other such expenses.

In the event that a program is canceled by Weber State University, you are eligible for a full refund of the program cost. This refund only applies to fees charged to your account by the University. Your refund will be issued through your University account.

You will be responsible for seeking refunds for any services or items that are not included in the program fee. This includes, but is not limited to, flights and any expenses for independent travel. Most program fees do not include flights and thus, you would not be eligible for a refund from the University for the cost of your flight if your program is canceled. To avoid airline penalties, we recommend that you purchase trip insurance or that you purchase a refundable ticket.