Calendars & Announcements

WSU ANNOUNCEMENTS

The WSU Announcements are in your eWeber Portal. The announcements are sent out via email to all faculty/staff and students. If you want your event or other information added to the announcements (and you are in Student Access & Success), please send the following information to Dani (daniellemckean@weber.edu) or Makenzie (makenzieboatright@weber.edu):

• Title:
• URL for more info:
• Display Dates (up to 2 weeks):
• Contact Name:
• Contact Department:
• Contact Email:
• Contact Phone:
• Target Audience: Students, Faculty, Staff, External
• Message:

If you want access to the announcements to post yourself, you can request it through the announcements channel in the eWeber Portal. You will have to go through training after getting approval to post.

STUDENT LIFE MASTER GOOGLE CALENDAR

The Student Life events calendar exists so we are not planning over each other or duplicating events. We ask that you get your events added to the calendar ASAP and review the calendar as you are planning your events. We also pull the calendar to the Student Access & Success website and the Wildcat Welcome website for the public to view.

You are in-charge of getting your events added to this calendar. Student Communications does not do this.

WHAT TYPE OF EVENTS SHOULD I ADD TO THE STUDENT LIFE CALENDAR?

Your event should be:

• Focused on a student audience
• Open to all students
• A larger event - you should be expecting 30 + students

HOW TO ADD YOUR EVENT TO THE STUDENT LIFE CALENDAR 

1. As you are planning for upcoming events, review the Student Life master calendar to make sure you are not planning over an already existing larger event. You should see this calendar in your list of calendars in Google calendar. If you do not see it, let me know and I will add you. If you see other events that you want to team up with others on, reach out to those departments.
    
2. Once you have the date/time figured out for your event, get it added to the calendar by creating the event on your department Google calendar (preferably) or your work Google calendar and add studentlife@weber.edu as a guest. 
    
3. Please continue to keep this event updated as you flesh out more details for it. If you update your calendar event, save and send update emails to existing Google Calendar guests, it will auto update the details on the event on the Student Life master calendar.

Include in the details of the event:

• A clear explanation of what the event is
• Who can attend and do they have to RSVP or just show up (what is the call-to-action)?
• A link to your website or social media for more information about the event

MASTER EVENTS CALENDAR

WSU Master Events Calendar

BENEFITS OF GETTING YOUR EVENTS ON THE MASTER CALENDAR 

1. The master calendar is advertised to students as a place to find events at WSU.
2. Student Communications pulls Student Access & Success events from the master calendar into the featured events on the Student Access & Success home page.
   Example:
3. Having your event on the master calendar also allows WSU to pull your event to the featured events on the WSU home page if they feel like it fits their criteria.

SHOULD MY EVENT GO ON THE MASTER EVENTS CALENDAR? 

Your event should go on the master calendar if:

• It is a Weber State event (please do not promote events outside of WSU) 
  • If WSU is helping to sponsor an event off campus, do not add it as a featured event, but you can add it to the calendar.
  • If WSU is hosting events within the larger event, those specific events can be added to the calendar and featured.
• It is open to all students
• It must have a start date (just post the start date for multiple day events)
• Make it a featured event: Requires an image that is 300px wide and 200px tall 72 DPI, .jpg ( please note .jpeg files don't work. It must be a .jpg)

HOW TO GET YOUR EVENT ON THE MASTER EVENTS CALENDAR 

• If you request that Student Communications advertise your event, there is a check box on the form that tells us to add your event to the master calendar. If you check that box, Student Communications will do this for you.
   
• If you are doing your own marketing for your event and need it added to the calendar (and are in Student Access & Success), send the following to Dani (daniellemckean@weber.edu) or Makenzie (makenzieboatright@weber.edu):
  • Title:
  • URL for more info:
  • Event Description:
  • Contact Name:
  • Department:
  • Contact Email:
  • Contact Phone:
  • Calendar(s) it should go on:
    • Speakers, Conferences, Workshops and Meetings
    • Arts & Performances
    • Athletics
    • Social and Involvement
    • Health, Fitness and Outdoor Recreation
    • Access & Success
    • Alumni
    • Community & Service
  • Location:
  • Date:
  • Start Time:
  • End Time:
  • Image (300px wide and 200px tall, 72 DPI, .jpg) - preferably a photo of a speaker or from a previous event
     
• If you want access to the master calendar to upload your own events, request that from daniellemckean@weber.edu.

VIDEO: HOW TO ADD FEATURED EVENTS YOURSELF 

WSU MEDIA CALENDAR

• WSU Today Events Calendar
• Deadlines and how to send events to media relations calendar
• Contact  mediarelations@weber.edu