Concurrent Enrollment Instructors

• Instructor Requirements

  Teachers must meet all program deadlines and follow all WSU policies. They must assist in coordinating an annual classroom visit by the WSU department liaison to ensure university accreditation standards are being met. Teachers must attend the annual professional development session and any additional departmental professional development sessions.

  Teachers must confirm student registration and verify accuracy of WSU class rosters often. They must also enter final grades (A-E) for all students within three working days after the final exam date.

  Each department may have additional expectations for their instructors. Specific department qualifications/expectations can be found on MyCE Weber under “Courses.”

• Instructor Qualifications for Individual Courses

  To find instructor qualifications for each Concurrent Enrollment course offered at WSU, login to MyCE Weber and browse within the link “Courses” to find class details. 

  If you have yet to be approved and do not have MyCE Weber access, contact your site rep for help regarding qualifications. 

• Instructor Application Process

  New course proposals must be submitted through  MyCE Weber if:

  1. The instructor is new to concurrent enrollment.
  2. The instructor would like to teach a new course (e.g.- the instructor has been teaching English 1010 but would like to be approved to teach ENGL 1005 and 2015).
  3. The instructor moved to a new school (this is purely for records purposes).
  4. The instructor was previously on probation and needs to be reevaluated prior to teaching another year.  If you have any instructors in this category, please contact our office to assist with this process.
  5. The instructor previously taught CE courses, took time away, and is returning to teach CE courses again.

   

  Returning concurrent enrollment instructors: 

   

  We are asking that returning concurrent enrollment instructors or their CTE coordinators/secretaries enter their information and courses through this Qualtrics form.  This will inform CRN generation for the coming year.  If academic departments at WSU need any additional documentation we will contact the instructors directly to help you obtain it.  We will provide updated lists of instructors to you to make sure we are accounting for all the instructors you are aware of. 

   

  Course proposals will remain open until April 15.  Any last-minute requests or updates will be considered through August 1.
• WSU Wildcard

  Email concurrent@weber.edu to ask for a signed Wildcard Request Form. Take the completed form to the Shepard Student Union building to obtain your card. Note: this benefit is for instructors only, not family members. The card will only be active during semesters you are teaching. The process must be repeated to reactivate your card each semester.

• Checking Class List Rolls

  eWeber Portal: 

  1. Search and choose “Faculty Dashboard.”
  2. Choose “Class List.”
  3. Select the class

  
  WSU Canvas course: 

  1. Choose the correct course in dashboard. 
  2. Choose “People” in the navigation key. 

  
  If there is a discrepancy between the WSU rolls and the high school rolls, please contact those students and the site rep to rectify the problem. Rolls should be checked at the end of the first week to ensure ALL participating students are on the roster. Verify that there are no extra students on the WSU roster who are not showing up to class. These discrepancies can be resolved quickly by checking rolls early and continuing to cross-reference the attendance sheet until all are resolved.

• Entering Final Grades

  Login to your eWeber portal:

  1. Search and choose “Faculty Dashboard.” 
  2. Choose “Submit Final Grades.” 

  
  Note: DO NOT enter a grade for a student who did not complete your class, and DO NOT enter a grade of “UW” for anyone. If you notice a student in your final grades list who dropped your class, leave their grade empty and contact your site rep to help you begin an Exception to Policy. If you use the WSU Canvas course available to you for every Concurrent Enrollment class you teach, you can submit grades directly from the Canvas grade book to the WSU Banner system. To do so,  please refer to the instructions on your Canvas page.

• Final Grades Deadline

  Final grades must be submitted online in the eWeber portal for all classes three working days after the date of the final exam. Missing grades on the USBE and USBR reports could affect future allocations.

• Unacceptable Grades

  Incomplete (I) and Unofficial Withdrawal (UW) are unacceptable for CE courses.

• Exception to Policy (ETP) Form

  Students must work with the CTE coordinator at their high schools to submit an ETP form. Acceptance of ETP requests are considered on a case by case basis and are not guaranteed.

  An Exception to Policy is appropriate for a student whose circumstances are outside of their control and cause the student’s performance or attendance in the CE class to suffer. If you feel your student’s situation warrants an exception, please submit an ETP form with the student's signature.

  Please explain relevant reasons for the petition and include any necessary documentation (medical, transcripts, etc.) or information that will allow us to make an informed decision and expediate the process.
• Submitting Grade Changes for Students

  Email records@weber.edu from your WSU faculty email account requesting the grade change. Include the student’s name, their W#, the course information and the correct grade. A separate email must be sent for each individual student if submitting more than one grade change.

• Attendance / Absence Policy
  Each university department has their own policy regarding an acceptable number of absences per course and each course syllabus explains the attendance policy. If your specific department does not include an absence policy within the syllabus than you are welcome to add one. Concurrent Enrollment can only support you if policies are written in your syllabus. Please make certain your students are aware of the policy at the beginning of your course and before it concludes.
• What's the deadline to enroll/drop/withdraw?
  Please reference WSU’s academic calendar.
• Departmental Syllabi

  Concurrent Enrollment instructors must adhere to the syllabus designed by the academic department and was submitted for approval to teach Concurrent Enrollment. 

  Instructors are required to fill out their own syllabus so that they are entirely familiar with its contents. Use the departmental syllabus templates located in “Courses” in MyCE Weber to verify that the submitted syllabus is the most recent version available. You can add your school-specific or teacher-specific policies to that department syllabus, but you may not subtract anything.

• Activating Tuition Benefits

  Concurrent Enrollment instructors receive tuition benefits to help pay for your own undergraduate and graduate courses. Benefits may be applied during the semester you are teaching or the semester immediately following the course. Note that all requests for tuition benefits must be in writing and must be made during the semester for which you are requesting benefits. Deadlines for tuition waiver requests may apply as WSU conditions dictate.

  To activate your tuition benefits, email concurrent@weber.edu with your:

  1. W# 
  2. CRNs from the semester you would like to use
  3. The specific class you are registering for