Course Fee Committee

Policy

Course fees are to be used for expenses connected with courses that go beyond the normal expectation of university support. Course fees must be used to provide benefits for the students enrolled in the course for which the fees are charged. Course fees shall not be used to replace funds which are a normal part of departmental budgets. Expendable funds are for consumable items and instructional services and are to be spent annually with an annual fund balance of less than 3%. Non-expendable funds can accrue for a period of more than two semesters and are for such things as equipment replacement and maintenance. Department chairs and deans are responsible for adherence to these allocation guidelines.

Procedure

The course fee committee meets in the fall of each academic year to perform mandatory course fee reviews and approve applications for new or changing course fees. Approved fee changes become effective fall of the following academic year. All course fee proposals are due two weeks before each meeting. Upon approval by the course fees committee, the information is then forwarded to the President's council for final approval. Departments will be notified by the course fees chair or a member of the committee of any problems or concerns with applications either prior to or immediately after the committee meeting.

• Individual departments are responsible for working with the Bursar's Office in identifying the proper accounts for use for course fees.

• Departments which do not submit renewal information within the designated review time frame will have their course fee(s) removed. The non-compliant department can apply for a reinstatement of their fee after one calendar year. This must be done through Curriculog.

Course fee audit