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Appendix D: Reporting Suspected and Confirmed COVID-19 Cases

Suspected COVID Case

  • If an individual (student, staff, faculty, or visitor) has symptoms, or otherwise is alerted that they have been exposed to COVID-19, direct the individual to go home, contact their medical care provider for additional information, self isolate, and complete the self-report form.
  • Public Safety will work with Facilities Management and the local health department to determine building closures and individuals who may need to be contacted.
  • If the individual is not recommended to be tested or the test is negative, the individual should continue to self isolate for 14 days from the onset of symptoms or exposure unless otherwise advised by their healthcare provider. If possible, the individual may continue to complete work from home.

Confirmed COVID Case

  • An individual who has tested positive will immediately complete the self-report form and will include a list of anyone with whom they had close contact (within 6 feet for a cumulative total of 15 minutes over a 24-hour period) on campus and provide a list of all spaces they visited on campus.  The University will follow the guidance of the local health department regarding notification of individuals who may have been exposed, including maintaining confidentiality, as appropriate.
  • Public Safety will provide additional guidance (if the individual has been on campus in the last 14 days). Spaces visited by the individual will be shut down as needed. Prior to reopening the space, it will be sanitized.
  • Video: What Happens When a Student Tests Positive

Return to Campus

  • IF POSITIVE WITH SYMPTOMS: Individuals can return to campus after receiving two consecutive negative COVID tests (taken at least 24 hours apart) and they no longer have symptoms OR if an individual cannot be retested, they can return to campus after completing a pre-screening assessment and have no symptoms for 24 hours AND at least 10 days have passed since initial symptoms first appeared unless otherwise advised by their healthcare provider.
  • IF POSITIVE WITH NO SYMPTOMS: Individuals can return to campus 10 days after their positive test as long as no symptoms have appeared and after completing a pre-screening assessment unless otherwise advised by their healthcare provider. If symptoms appear, follow guidance in the previous bullet point.

COVID-19 Case Flow Chart

Please note that the form is not a medical assessment and is not intended to provide medical guidance. Regardless of reporting this information to WSU, you must also contact your medical provider and their guidance and/or the guidance of the CDC or local department of health.

Information herein may change as guidance by the CDC or local health department is updated.


What happens if a student/employee is exposed to someone who has tested positive?

If the individual was in close contact with the person who has tested positive (inside of 6 feet for 15 minutes or more), they should complete the self-report form. If they are an employee, Angie England from Human Resources will reach out to the employee about tracking their leave.

Individuals who have been in close contact with someone who tested positive for COVID-19 should self-quarantine for 14 days. 

  • If the individual does not develop symptoms, a test can be performed in 5 to 7 days after exposure.  
  • If symptoms do develop, a test can be performed immediately. 
  • Regardless of the outcome of the test, if the individual had close personal contact with a confirmed case of COVID-19, they will need to finish the 14 day quarantine.
  • If, after 14 days they have no symptoms, they can return to campus.

If individuals have been exposed to someone who was exposed to COVID-19, there is no need to shift class delivery. University functions can continue as normal. Individuals should continue to self-monitor prior to coming to campus and must stay home if they have symptoms.

What should be done if someone has COVID-19 symptoms?

As we are entering the fall season, individuals will also have allergies and other cold and flu symptoms. Individuals who have a fever, shortness of breath, or a cough must stay home and should seek medical advice. We are asking for all individuals on campus to err on the side of caution and to stay home when they have symptoms. For a complete list of COVID-19 symptoms including a self assessment that will provide guidance on when you should be tested, visit the CDC website

What should I do if a student/employee tells me they have tested positive for COVID-19?

You should immediately direct them to fill out the self-report form. Someone will usually contact them within an hour of submitting this information.

If the individual has given you permission to use their name, you can also notify the WSU Contact Tracing point of contact at or

If the individual is an employee, you can let your supervisor know that someone has tested positive, but please do not share names. Breaches of confidentiality can cause individuals to be hesitant to report.

What happens after a student/employee has reported that they tested positive?

A member of the WSU contact tracing team will contact the individual and ask them questions related to their activity on WSU campuses.

The contact tracer will determine if there are any close contacts (inside of 6 feet for 15 minutes or more) from campus who need to quarantine and will notify those individuals impacted. Supervisors, faculty members and colleagues should not share identifying information with others if they know of someone who tested positive for COVID-19.  

If there are no close contacts then co-workers (if it’s an employee) or classmates/instructors (if it’s a student) will be notified of a low-risk exposure (in the same area for a significant period of time but stayed 6 feet away and wore face coverings) and to carefully self-monitor for symptoms.

If individuals had no risk of exposure, they will NOT be contacted by contact tracers.

If they are an employee, Angie England from Human Resources will reach out to the employee about tracking their leave.

For a positive student with an on-campus course: A member of the WSU contact tracing team will advise the faculty member if there is a necessity to move the entire class to a virtual format.  This is only likely to occur if the faculty member is positive or there are three or more positive cases in the same class within a two week period (per health department guidance) or if social distancing and face coverings protocols were not properly followed creating several close contacts in the same class. 

Will the classroom/work area need to be cleaned?

Work areas and class room areas should be cleaned after each use by those who have utilized the area. When a positive case is reported, it is generally a few days after the person who tested positive was in the space. That space should have been cleaned since that person was in the space; however, Facilities Management is notified if there is an area of concern that may need to be cleaned.

If you are unsure of who to contact with a question, please email or Emergency Management Coordinator Mike Davies at These email accounts are monitored regularly.