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Appendix B: General Guidelines for Weber State University Facilities

Best Practices for WSU Facilities

  • Those who are, or work with, high-risk populations, should undergo daily screening/symptom[1] monitoring, and be tested if they begin to experience COVID-19 symptoms. High-risk populations should take extra precautions to avoid close contact with multiple people
  • Use online conferencing, email, or telephone in place of in-person meetings, even when people are in the same building
  • Employees and students should not congregate in groups; if the setting involves a waiting area, individuals should wait outside or in their cars
  • Encourage contactless pay options if possible; otherwise immediately disinfect transaction equipment
  • Make regular announcements to remind employees and students to follow distancing guidelines. Use floor markings to mark appropriate physical distance where appropriate
  • Encourage digital files rather than paper formats (e.g. documentation, invoices, inspections, forms, agendas)
  • Consider what reserve supplies may be necessary to obtain (e.g., cleaning supplies, gloves or other protective equipment)
  • Consider the possibility of interruptions to water or power that might force closure
  • Establish and maintain open dialogue with local communities, including key vendors and suppliers, exploring contingencies and sharing appropriate decisions about foodservice, transportation, and other services
  • Identify a workplace coordinator/committee who will be responsible for COVID-19 issues and their impact in the facility
  • If relevant, update emergency communication plan with key contacts and backups, chain of communications, and processes for tracking and communicating; share the response plan with employees and communicate expectations
  • Ensure every employee’s and student’s contact information and emergency contact details are up to date; ensure a plan is in place to reach individuals quickly
  • Educate workforce and student body about the threat of the COVID-19 pandemic, what the business is doing, and what they should do to protect themselves 
  • Prepare for absenteeism—not only sick employees will stay home; others may need to care for the sick or children if schools close; those employees should notify their supervisors 
  • Provide signage at each public entrance to inform all employees and students that they should:
  • o Avoid entering if they have a fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, muscle aches and pains, sudden changes in smell or taste, or feel generally unwell
    • Maintain a minimum 6-foot distance 
    • Sneeze/cough into cloth, tissue, elbow or sleeve (not hands)
    • Avoid hand shaking or unnecessary physical contact
    • Wash hands often, and for at least 20 seconds
    • Wear face coverings

Cleaning & Hygiene Guidelines for WSU Facilities

  • Promote etiquette for coughing, sneezing, and handwashing; avoid touching face, especially eyes, nose, and mouth; place posters that encourage hand and respiratory hygiene 
  • Face coverings are required for employees and students, especially when difficult or impossible to maintain 6-foot distance
  • Ensure adequate air circulation and post tips on how to stop the spread of germs
  • When possible, discourage sharing of tools and equipment
  • Make a list of high-touch surfaces requiring routine disinfecting and perform routine environmental cleaning (e.g., elevator buttons, workstations, countertops, handrails, doorknobs, breakrooms, bathrooms, common areas), either twice a day or after each use. Keep a logbook of cleaning regimen. Those cleaning should:
    • Wear gloves 
    • Prior to disinfecting, clean surfaces with soap and water if soiled
    • Use EPA-approved disinfectant, industrial cleaner, diluted bleach, or alcohol solutions 
  • Provide disposable disinfecting wipes for employee use on high-touch surfaces; provide no-touch trash bins
  • Laundry: wear gloves, use warmest appropriate water setting, dry items completely, do not shake dirty laundry, launder items that have come in contact with COVID-19 separately 
  • Make hand sanitizer, soap and water, or effective disinfectant readily available. Provide pop-up handwashing stations or facilities where necessary (e.g. open houses, construction sites)
  • Personal Protection Equipment (PPE) should not be shared and should be disposed of properly
  • After using gloves, employees and students should wash their hands
  • Employees and students who are sick or who appear to have COVID-19 symptoms should be separated from others immediately and sent to their residences; immediately clean and disinfect areas the sick individual visited
  • Train employees/students to spot symptoms of COVID-19 and to be clear on relevant protocols
  • Monitor employee symptoms, especially fever (100.4 degrees Fahrenheit/38 degrees Celsius, or above). If employees take simple medications such as acetaminophen, ibuprofen, or aspirin, they should take temperature beforehand
  • Do not allow employees to come to work if they feel sick; create or maintain non-punitive leave policies so employees do not feel pressured to come to work if they are sick. Remind employees to report any illness to a manager, especially if sick with fever, cough, trouble breathing, sore throat, muscle aches and pains, sudden changes in smell or taste
  • If an employee is confirmed COVID-19 positive, facilities should inform the local health department and close contacts while maintaining confidentiality; close contact employees should self-monitor for symptoms for 14 days

[1] Symptoms include fever of 100.4 degrees Fahrenheit or above, cough, trouble breathing, sore throat, sudden change in taste or smell, muscle aches or pains