Travel

General Information / Pre-Authorization (Part I on travel envelope)

• The card is approved for travel.
• The supervisor gave prior approval. (Airline tickets were purchased after approval.)

WSU P-Card / Expenditures (Part II)

• Part two lists only p-card purchases.
• ATM withdrawals are reasonable & are included in the reconciliation.
• Items are listed in the correct columns.

Non P-Card Expenditures (Part III)

• Part three includes only business expenses, not per diem items.
• Cash purchases are listed appropriately.
• Odometer readings are included if standard miles are not used.
• Total misc. purchases without receipts do not exceed $20.00.
• All misc. purchases are itemized.

Reconciliation of Cash and Personal Expenses (Part IV)

• Per diem calculations accurately reflect airline ticket times.
• All calculations are correct.

Approval (Part V)

• The travel log is signed by the traveler and the supervisor before going to the cashier.
• The travel log was reconciled to the statement and signed by the reconciler after the statement was received.

Travel Documentation Inside the Envelope

• The travel envelope is on file.
• The conference agenda is in the envelope.
• Airline tickets are in the envelope.
• Airline ticket information matches up with envelope information.
• All receipts are present.
• The cashier receipt for the remaining amount (due to the university or due to the traveler) is in the packet.

For a printable version of this report click here..