Petty Cash

  • Original receipt is attached to the petty cash voucher.
  • Expenditure is for a legitimate university purpose.
  • Information on the petty cash voucher matches the receipt.
  • Voucher is not used for personal services.
  • Reimbursement amount does not exceed the $75 petty cash limit.
  • Voucher is properly signed by account administrator. (If the person receiving reimbursement and the account administrator are the same person, a supervisor must sign the voucher.)
  • Food purchase must be for a legitimate University purpose.
  • Cost code is stamped on the voucher.
  • Meal reimbursement should list attendees and purpose.
  • Any departmental petty cash funds appear necessary and have procedures for control and regular reconciliation.
  • Avoid paying sales tax when possible.

For a printable version of this report click here.