IT Portfolio and Project Management

The IT Division has established IT Portfolios for project tracking and governance. There are 8 portfolios for which a Sponsor and IT Manager may faciliate IT projects. Each portfolio focuses on the project assigned areas. Some of the portfolios have been functioning for many years. Others are new and finding their way. Project proposals are submitted and ranked by the portfolio. Once ranked, IT Director's Council evaluates resources and timelines for project approvals.  Once approved, project charters are prepared and agreed upon by the project team.

Current IT Portfolios

Below is a list of the portfolios we currently sponsor:

  • Academic Portfolio
  • Administrative Portfolio
  • Data Governance Portfolio
  • Enrollment Services Portfolio
  • Infrastructure Portfolio
  • Online and Continuing Education Portfolio
  • Student Affairs Portfolio 
  • Web and Digital Management Portfolio

Processes and Reports

Forms

Forms for completing project proposals, charters, workflow processes, and lessons learned are all provided below. Completed and approved documents are stored in a secure location and managed/updated throughout the project lifecycle.

  • IT Project Proposal Form - Use this form to submit a project request to an IT Portfolio for consideration.  We encourage you to coordinate with an IT project manager or the Portfolio and Project Management Office before submission.
  • IT Project Charter Form - This form is prepared by the sponsor, stakeholders, and IT project manager once the project has been approved.
  • Project Workflow - Step by step diagram of the project proposal, approval, and completion process.
  • Lessons Learned - Used by IT project managers to document lessons for future projects.