New Employee Toolkit

Communicate with your supervisor or department liaison about the following:

• Date and time to arrive first day
• What to bring to complete HR paperwork
• Where to report and who to ask for
• Transportation and/or parking information
• What to expect during the first day on the job
• Options for lunch

Complete steps given by Human Resources and Payroll:

• Tax forms
• Select Benefits Enrollment in eWeber portal
• All paperwork must be turned in before your first benefits meeting
• Direct Deposit
• Inform of name you wish to go by, if different from hiring paperwork

Take some time to explore campus: WSU Online Tour

Connect with supervisor or point of contact

Tour office/workspace, where personal effects can go, kitchen/breakroom, restrooms, supply room, printer/copier, etc.

Go to Miller Admin: Human Resources first day benefits completion meeting

Pick up Employee Wildcard at Union Building Wildcard Services & Information Desk

Computer Setup

• Set up DUO Two-Factor Authentication
• Set up email
  • Include your Weber-branded signature
• Check with supervisor about access to
  • Google Calendars
  • Box Share
  • Department-specific Google Drives

Access eWeber Portal (on weber.edu upper left-hand menu)

• Request keys and building access: Key & Electronic Access App
  • Set up Proxy Card Access (with Wildcard)
  • Once notified, you can pick up keys at Heat Plant: Key & Lock Shop
• Request UTA Ed Pass on eWeber Portal
  • Pick up at Union Building Wildcard Services & Information Desk 
• Set up Code Purple & Campus Alerts: Code Purple App
• Request Parking Permit: Parking Services App
• If applicable, apply for WSU Purchasing (P-Card): Purchasing Card Request App (If approved, an appointment for P-Card training will be sent via WSU staff email)
• Update personal information on Lynx Self Service App

Discuss with supervisor about provisioning for additional access, if needed

Set up your office/work area

• Check with supervisor or department point of contact on the following:
  • Door sign/name plate
  • Business cards
  • Name badge
• Set up phone name, greetings, voicemail: Telecommunications
• Locate office mail: learn delivery and pickup times and process for use
• Ask about supply requisition process for your office
• For additional office/work area needs, check Property Control

Learn individual work information:

• W# (located on your eWeber portal profile)
• Phone extension
• Email address

Explore the following:

• eWeber Portal and A-Z Index
• Department folders
• Box Drive
• Bookmark regularly used websites

Have supervisor or point of contact walk you through the Leave Tracker App

Register and take WSU Trainings (in Training Tracker or online through the Bridge App on eWeber Portal)

• REQUIRED: Welcome Orientation (automatic registration and calendar invite)
• REQUIRED: WSU HR Orientation Trainings
  • #100-07 Building a Safe Campus through Trust & Education
  • #101-50 Mandatory OEO Title IX
  • #141-00 University Governance & Employee Rights
  • Bridge:  Abusive Conduct & Respectful Work Conditions
  • #147-09 Ethics, Integrity, and Fairness: Legal Issues in Higher Ed
  • Bridge:  Information Security Awareness
• Drivers Safety & Certification
• Department-specific as directed
  • FERPA
  • HIPAA
  • Banner
  • CatTracks
  • TAS for Time Keepers App (Guidebook)
  • Site Manager
  • Data Access: Argos, Tableau, Dashboard

Probationary PREP: First Performance Evaluation

• Learn expectations and workload for first six months
• Department policies and procedures
• Schedule, breaks, how to request leave
• Discuss frequency of one-on-one performance evaluations

Complete finals steps for Human Resources & Payroll, if needed

Budget Items
If you are responsible for purchases within your department, you will need to ask your supervisor or department point of contact to teach you the following:

• Account (Index) Numbers a.k.a. Cost Codes
• Tracking P-Card receipts
• Weber State Tax Exempt Status & what that means
• Paw Place (sign up for Paw Place Training)
• Funds Transfers
• ePARs
• Electronic Finance Feed
• Bookstore
• Copy Center
• Mail Center

Discuss the WSU org chart and chain of command with supervisor

Establish regular one-on-one meetings with supervisor, if they do not already exist

Email lists: Check with supervisor or department point of contact to make sure you’ve been added to the appropriate emails lists for your position, department and division

Explore benefits of WSU Employment

• Professional Development opportunities
  • Training Tracker and Office of Workplace Learning
  • LinkedIn Learning (App on eWeber Portal)
• Employee Wellness time and gym membership
• Season tickets for Athletics & Performing Arts
• Tuition Benefits
• Faculty and Staff Development Grants
• Blomquist Hale Counseling

Continue to meet regularly to ask questions

Keep up to date on WSU information and events through website, announcements, newsletters, and social media channels

Schedule, if supervisor hasn’t, a time to review and complete Probationary PREP

Prepare goals for PREP Annual Review depending on Division calendar

Annual campus events:

• President’s Back to School Breakfast & Summer Picnic
• Block Party
• Take Our Daughters & Sons to Work Day
• Employee Learning Week
• Health & Wellness Week
• Customer Service Week
• Staff Awards Luncheon
• Faculty Awards Luncheon

Further opportunities to connect across campus:

• Faculty Staff Association
• Staff Advisory Committee & Faculty Senate
• All Support Staff Education & Training (ASSET)
• Teaching & Learning Forum Book Groups
• Environmental Issues Committee (EIC)
• Various WSU Committees

Because periodic changes can occur concerning the information contained on this website, please call the Human Resource Department for any clarification or assistance you may need 801-626-6032.

WSU Policies & Procedures Manual

• This PPM serves as the official source of all current policies and procedures governing Weber State.

New Employee Resources & Training

• This webpage serves as an all-in-one stop for links to various information needed to get established, general resources and training, and faculty specific resources and training.

Announcements

• Stay up to date on happenings around campus and opportunities for involvement. Use your eWeber portal Announcements app to receive the information you want.

Safe@Weber

• Find information related to campus safety, discrimination and harassment reporting, related training, and support available to individuals who may have experienced issues related to these areas. A link to Safe@Weber can also found at the bottom of every weber.edu webpage.