Withdrawals will negatively affect your satisfactory academic progress calculation.  If you completely withdraw from school, you may be required to return a portion, if not all, of the financial aid awarded for the semester.

If you are dropping some, but not all of your classes, make sure you know how this could affect your Pell Grant.

Return to Title IV Policy (R2T4)

Federal regulations require your eligibility for aid to be recalculated whenever you withdraw from the university, either officially or unofficially. The recalculation determines the amount of aid you have “earned” by prorating according to the percent of the term completed before withdrawing.

After the 60% point in the semester or period of enrollment, you are considered to have earned 100% of the Title IV funds you were scheduled to receive during that period.

The Financial Aid and Scholarship Office will use the withdraw date recorded in the Registrar’s Office as your official withdrawal date from the university. In the case of unofficial withdraws (i.e. dropped courses, UW grades, and/or retroactive withdrawals), your last date of attendance is reported by the instructor.  When such a date can’t be determined, the midpoint of the semester is used as your last date of attendance.

Students are responsible fo all unearned Title IV assistance that the school is not required to return.  Students will need to repay any outstanding loans based on the student's promissory note.  Students will be required to repay Title IV grant funds if the amount of the overpayment exceeds 50%.  If the amount is less than $50 the student is not responsible for returning those funds.

A repayment of aid is required when the actual amount of aid disbursed is greater than the amount earned, as determined by the recalculation. The university will return funds to the Title IV Program on your behalf when you owe an overpayment, and the university will consider the returned funds as your debt to the institution.

If the overpayment is not repaid by the end of the semester: 

• A hold is placed on future registration.
• A hold is placed on the printing of transcripts.
• Your account is referred to the Loan Servicing Department for collection.
• You will be put on financial aid denial and will not be eligible to receive any future federal financial aid funding until the overpayment is paid is full and satisfactory progress requirements have been met.

A post-withdrawal disbursement will be made if your earned aid exceeds your disbursed aid (essentially earning more aid than was disbursed) you will be entitled to a post-withdrawal disbursement (additional funds).  The Financial Aid and Scholarship office will determine the amount of post-withdrawal aid you are eligible for by subtracting your disbursed aid from your earned aid.  If this happens, then:

Grant Disbursements

• You will be sent an email informing you that you are entitled to additional grant funding.
• If you still have outstanding institutional balances, the grant funds will be applied to the balance first.
• Once outstanding institutional balances are paid we will directly disburse to the student any amount of a post-withdrawal disbursement of funds.
• Any post-withdrawal disbursement of grant funds must be made within 45 days of when Weber State University determines the withdrawal.
• Any credit balance owed to the student will be disbursed to that student no later than 14 days after the return to Title IV calculation is performed.

Loan Disbursement.

• Within 30 days you will be sent an email informing you that you are entitled to additional funding.
• You must respond within 14 days of the receipt of the notification approving the disbursement of loan funds.
• You will be informed what type of loan funds you are eligible to receive and reminded you are responsible for the repayment.
• If you still have outstanding institutional balances, the loan funds will be applied to the balance first.
• Once outstanding institutional balances are paid we will directly disburse to the student any amount of a post-withdrawal disbursement of funds.
• We will offer you, or your parent PLUS borrower, any portion of the post-withdrawal disbursement of loan funds not credited towards unpaid charges and make the post-withdrawal disbursement if the offer is accepted.
• Any credit balance owed to the student will be disbursed to that student no later than 14 days after the Return to Title IV calculation was performed.
• Any post-withdrawal disbursement of loan funds must be made within 45 days of when Weber State University determines the withdrawal.

A school must return Title IV funds to the programs from which you received aid during the semester as soon as possible, but no later than 45 days after the date it determines you withdrew.  Funds are returned in the following order, as applicable.

1. Unsubsidized Federal Stafford loans
2. Subsidized Federal Stafford loans
3. Federal PLUS loans
4. Federal Pell Grants
5. Iraq and Afghanistan Grants (IASG)
6. Federal Supplemental Educational Opportunity Grants (FSEOG)

Sample Calculations

Scenario 1

The semester is 110 days long prior to excluding Spring Break. Spring Break is nine days long. After removing the nine day break the semester is 101 days. 101 days will be used for the standard semester R2T4 calculation. If a student received $2,309 in Direct Unsubsidized Loan and $1,814 in Direct Subsidized Loan. You attended 29 days before you did a complete withdrawal. To find out the percentage earned you take 29 completed days divided by 101 calendar days. The percentage earned is 28.7%. The student earned $2213 and the amount that needs to be repaid immediately is $1910. Your revised award is $399 in Direct Unsubsidized Loan and $1814 in Direct Subsidized Loan.

Scenario 2

The 2nd block of the semester is 56 days long prior to excluding Spring Break. Spring Break is nine days. After removing the nine day break the semester is 47 days. 47 days will be used for the 2nd block R2T4 calculation. If a student received $1,979 in Direct Unsubsidized Loan and $1,724 in the Federal Pell Grant. You attended 12 days before you did a complete withdrawal. To find out the percentage earned you take 12 completed days divided by 47 calendar days. The percentage earned is 25.5%. The student earned $2,284 and the amount that needs to be repaid immediately is $1,419. Your revised award is $560 in Direct Unsubsidized Loan and $1724 in Federal Pell Grant.

Scenario 3

The semester is 110 days long prior to excluding Spring Break. Spring Break is nine days long. After removing the nine day break the semester is 101 days. 101 days will be used for the standard semester R2T4 calculation. If a student received $1,484 in Direct Unsubsidized Loan, $2,226 in Direct Subsidized Loan, and $1,381. You attended 66 days before you did a complete withdrawal. To find out the percentage earned you take 66 completed days divided by 101 calendar days. The percentage earned is 65%. By attending more than 60% of the term, there is no repayment required. You are allowed to keep all the aid initially awarded.