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Satisfactory Academic Progress

In order to continue receiving financial aid as an undergraduate/graduate student, you must make satisfactory academic progress by meeting certain academic standards:

  1. Pace of Completion

    Successful completion of 67% of attempted credits

  2. GPA

    Maintain a 2.0 overall cumulative GPA or higher

  3. Maximum time frame

    Complete program within 150% of published length

Failure to meet these standards could result in the denial of your financial aid or being placed on warning or probation by the WSU Financial Aid and Scholarship Office.

Weber State uses a standard academic calendar.  The SAP percentage is calculated by taking the completed calendar days divided by the number of calendar days in the semester.

All students applying for financial aid must have their satisfactory academic progress reviewed before any award offer is made. Additionally, the WSU Financial Aid and Scholarship Office reviews your satisfactory academic progress each semester including summer semester. You will be notified by email if you do not meet the minimum requirements.

The Weber State University SAP policy for Title IV students is at least as stict as the institution's policy for students not receiving Title IV.  http://www.weber.edu/ppm/Policies/417_AcademicRules.html  

To calculate qualitative measure transfer hours are considered attempted credits and incomplete grades are considered failing grades.  Withdrawals do not affect the qualitative measure. With repeat courses the most recent attempt is counted as part of the student’s qualitative measure.

To calculate quantitative measure transfer hours, repeat coursework, and withdrawals are considered attempted credits.  Incomplete grades are considered failing grades.

It is your responsibility to stay informed of the university’s Satisfactory Academic Progress standards and to monitor your own progress each semester. Your academic standing may be different than your Satisfactory Academic Progress status.

Satisfactory Academic Progress Requirements

Pace of Completion

You are expected to complete all attempted credit hours each semester. Successful completion of credit hours for financial aid eligibility means earning a passing letter grade. All credit taken during the semester count toward the semester completion. This includes: repeated credits, credits resulting in a Temporary Grade (T), Withdraw (W), Unofficial Withdraw (UW), Fail (E), Incomplete (I), Audit (AU), or No Credit (NC) grades and noncredit remedial courses. Unacceptable letter grades include T, W, UW, E, I, AU, NC and noncredit remedial courses. Repeated course work and accepted transfer credits are also considered when evaluating this measure.

If you have a semester in which you complete 66.7% or more of the credit hours for which you were paid financial aid, you will be in Good Standing. You must maintain an overall completion rate of 66.7% to continuing to receive financial aid. Dropping below will cause you to be in a Denied (or Warning) Status. 

Incomplete grades do not count as passed credits. At the end of the semester in which the incomplete grade is given, the credits for the course will be counted toward your overall completion and included in your GPA. Once a grade has been changed your eligibility can be re-evaluated. 

Once you receive financial aid for a course and earn a passing grade you can only receive financial aid for the second attempt when course completion occurs. Any other attempts will have to be evaluated by the Financial Aid Office. Repeated course credits can affect your overall completion rate as each attempt is counted toward your overall attempted credits, but is only counted once in your passed overall credits. 

GPA

If you receive financial aid, you must maintain an overall cumulative GPA of 2.0 after four attempted semesters. Credits subject to the GPA evaluation include:

  • WSU and accepted transfer work
  • Incomplete course work
  • Course withdrawals
  • Course repetitions

Financial aid will be denied until you bring your overall cumulative GPA above a 2.0.

Maximum Time Frame

You may receive financial aid for a maximum of 150% of the published length of the educational program.

For example, WSU students have 189 attempted credit hours in which to complete a bachelor’s degree, 96 attempted credit hours in which to complete an associate’s degree, and 45 credit hours in which to complete an institutional certificate if that certificate program requires 30 credits.  Graduate/master's programs are measured in time frame.  If a master's program is a two-year program students must complete the program within 150% of the calendar time. Students exceeding the maximum time frame will be denied financial aid unless they regain eligibility.

If you pursue a double major or complete all the requirements for a degree but continue to take classes, you may be denied financial aid and asked to provide a reason for continued eligibility.

Credits taken during part-time attendance, transfer credits, credits where the student did not receive financial aid, repeated credits, credits resulting in a W, UW, E, I, AU, or NC grades, noncredit remedial courses, all count as attempted hours for maximum time frame purposes. Summer semester is treated like a regular semester. Changing your major or degree can affect your maximum time frame, as your attempted credit count does not start over when you change your degree. 

If you have already graduated with a Bachelor's degree, your attempted credits from that degree will not count against you.

Types of Satisfactory Academic Progress Status

Good Status

You will remain in good financial aid status if you:

  • Maintain a minimum overall cumulative 2.0 GPA,
  • Complete 66.7% or more of the credit hours you have attempted, and
  • Have not exceeded the maximum time frame allotted for your programs

Warning Status

You will be placed on warning status if you have a semester in which you complete 50% or more but less than 66.7% of the credit hours for which you were paid financial aid.

You cannot have consecutive semesters on warning status.

If you earn less than an overall cumulative 2.0 GPA or complete less than 66.7% of your credit hours while on warning, you will be placed in a Denied Status.

Denied Status

The following circumstances can cause Denied Status:

  • If your overall cumulative GPA is below a 2.0, you will be denied financial aid until you regain eligibility.
  • If you complete less than 50.0% of your credit hours during a semester, you will be denied financial aid until you regain eligibility.
  • If you were on warning and then complete less than 66.7% of your credit hours during the subsequent semester, you will be denied financial aid until you regain eligibility.
  • If you have exceeded the maximum time frame, you will be denied financial aid unless you regain eligibility.

You must maintain an overall completion rate of 66.7% to continue to receive financial aid.

Track Your Status!

You can view your status in the eWeber portal:

  1. Go to the Award Information app in eWeber.
  2. Click on "Accept/Review Award Offer by Aid Year."
  3. Select the appropriate aid year.
  4. Click on "Overall Financial Aid Status."

Regaining Eligibility

If you have not met the requirements for Satisfactory Academic Progress, you may:

  1. File a Petition with the Financial Aid and Scholarship Office just before returning to school.
  2. Pay for school out of pocket until the requirements have been met. Once the requirements are met, you will need to contact our office to have your eligibility re-evaluated.

Dropping Classes

If you drop courses during the semester:

  • You may have to return some of the financial aid you were awarded.
  • It may affect your eligibility for future aid.

Please speak with a Financial Aid and Scholarship advisor before dropping any courses.

How dropping classes affects your Pell Grant.

Leaving WSU? You may need to repay aid.