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ARTICLE I
NAME AND PURPOSE
1 The name of this Association
shall be "UTAH FOREIGN LANGUAGE ASSOCIATION." The Association is a Utah non-profit corporation.
2 The purpose of the Association
shall be:
A To stimulate
the interest of all peoples everywhere in the learning and preserving of
skills in foreign languages, and all languages other than English.
B To foster discussion and interchange
of ideas relative to the duties, responsibilities, and problems of teachers
and students engaged in the study of foreign languages in order to aid and
promote the advancement and mutual understanding of teachers and students,
and to encourage interest and participation in the activities of the
Association.
ARTICLE II
MEMBERSHIP
1 Any
person interested in the learning or preserving of a foreign language skill
is eligible for regular membership in this Association provided the annual
dues are paid.
2 Honorary
memberships may be conferred upon any individual who has made an unusual or
extraordinary contribution to the advancement of foreign language skills, or
a contribution to the Association. Honorary memberships are conferred only
upon a unanimous vote of the Executive Board of the Association.
3 Any
student of a foreign language may, upon application and payment of dues,
become a student member of this Association.
4 Any
member may be expelled from the Association for just cause upon unanimous
vote of the Executive Board and shall be entitled to a hearing before the
Executive Board prior to the expulsion. Failure to appear at the hearing upon
a prior five day written notice constitutes waiver of the right to a hearing
before the Executive Board.
ARTICLE III
OFFICERS
1 The
officers of the Association shall be President, President-Elect,
Past-President, Secretary and Executive Secretary/Treasurer. They shall be
nominated and elected as herein provided at the Annual
Meeting of the Association except for the Executive Secretary/Treasurer, who
be appointed by the Executive Board. Tenure of office shall begin with the adjournment
of the Annual Meeting in which they are elected or as soon thereafter as
their successors they shall have been duly elected and qualified.
2 All
regular members and only regular members shall be eligible for any office.
3 The
President of the Association, upon completion of his or her term of office,
shall serve on the Executive Board as Past-President.
4 The
powers and duties of the officers shall be as follows:
A The President shall preside at all
meetings of the Association and the Executive Board. At the Annual Meeting of
the Association, he or she shall present a report of the activities of the
Association during the preceding year.
B The
President-Elect shall perform such duties as may be assigned by the
President and the Executive Board and shall perform the duties of the
President at any time the President is unable to perform such duties. Upon
the death or resignation or during the disability or absence of the President
or upon his or her refusal to act, the President-Elect shall perform the
duties of the President only as long as the disability or absence continues
or for the remainder of the president's term.
C The Secretary
shall keep a record of all meetings of the officers, the Association and of
the Executive Board. The Secretary shall perform such other duties as may be
assigned by the President or the Executive Board.
D The
Executive Secretary/Treasurer shall be appointed by a majority decision of
the Executive Board to a renewable two-year term and shall be the custodian
of all programs, papers, documents, and other property of the Association
including its funds. The Executive Secretary/Treasurer shall serve as a
liaison with the Utah State Office of Education. He or she shall also perform
such other duties as may be assigned by the President of the Executive
board. The position of Executive Secretary/Treasurer shall be
remunerated.
5 The
President-Elect and the Secretary shall be elected for one-year terms by the
regular members of the Association at the Association's Annual Meeting. The
President-Elect shall serve as President-Elect for one year, as President for
one year, and as Past-President for one year, consecutively. Any vacancy in
an office, except as otherwise provided herein, shall be filled by interim
appointment by majority vote of the Executive Board.
6 Any
officer of the Association may be removed from office with cause by a
two-thirds vote of the entire membership of the Executive Board at a regular
meeting of said Board, provided the officer has had a fair hearing to
determine the cause of removal.
ARTICLE IV
EXECUTIVE BOARD
1 There
shall be an Executive Board composed of the officers together with additional
members of the Association who shall be approved by the officers. The
number of members approved for the Executive Board each year shall be
discretionary with the officers.
2 Any
vacancy on the Executive Board, through resignation or otherwise, may be
filled by the officers. Board members approved by the officers may be removed
by the unanimous vote of the officers at any time without cause, or with
cause by a two-thirds vote.
3 The
Executive Board shall have the general supervision and control of the affairs
of the Association and shall establish and execute the general policy,
programs, and activities of the Association.
4 The
Executive Board may authorize any officer to enter into any contract or
execute and deliver any instrument in the name of and on behalf of the
Association, and such authorization may be general of confined to specific
instances.
5 All
checks, drafts, or other orders for the payment of any money, notes, or other
evidences of indebtedness incurred in the name of the Association shall be
signed by such officer or officers of the Association and in such manner as
shall from time to time be determined by resolution of the Executive
Board.
6 All
members of the Executive Board, except for the Executive Secretary/Treasurer,
shall have the right to vote on Board decisions.
ARTICLE V
MEETINGS
1 There
shall be an Annual Meeting of the entire membership of the Association held
at a time and place to be determined by the Executive Board. The program and
order of business shall conform with the
requirements of the by-laws as supplemented by the Executive Board.
2 Special
meetings of the Association may be called by the President at such time and
place and with such notice as he or she may determine.
3 The
Executive Board shall meet regularly to conduct the affairs and activities of
the Association at a time and place to be selected by the President.
4 Six
Executive Board members constitute a quorum.
ARTICLE VI
COMMITTEES
1 At any
time during the year the officers may appoint special committees as
needed in order to carry out the purposes of the Association and shall
prescribe the duties and functions of such committees.
2 Committees
shall meet as often as may be necessary in order to perform their duties.
Each committee shall report its activities to the Executive Board and shall
prepare and submit to the Board a report in writing whenever requested to do
so by the President.
ARTICLE VII
DUES
Dues for
the Association shall be based upon the projected estimated financial needs
of the Association and may vary from year to year. The dues are to be fixed
and announced by the Executive Board prior to the Annual Meeting.
ARTICLE VIII
AMENDMENTS
These
by-laws may be amended at any meeting of the Association by a two-thirds vote
of the regular members of the Association present and voting, provided notice
of the substance of the proposed amendments shall have been mailed to all
regular members of the association at least ten days prior to the meeting, or
they may be amended by a two-thirds majority of respondents to a mail-in
ballot.
UFLA SUPPLEMENTAL
POLICIES
Members of the Board
1.
The Executive Secretary/Treasurer
will be paid a stipend of $600 per year, beginning at the time of appointment
to the office.
2.
The
president or leader of any language-specific teachers' organization in Utah (such as the
AATF, AATG, AATSP, etc.) is invited to be a member of the UFLA Executive
Board for as long as his or her term lasts with the language organization.
3.
Each college or university in the
state that has a program for teacher education in foreign languages may have
a representative on the board. When an opening occurs, the UFLA Executive
Board will nominate a successor. The UFLA President will then approach the
nominee and ask him or her to serve on the Board. In the event that the UFLA
Executive Board is unable to recommend a nominee the UFLA President may ask
the Dean or Division Chair, or Department Chair, who oversees foreign
languages at the college or university to solicit, recommend or appoint a
faculty member or instructor to represent that institution on the UFLA
Executive Board. College representatives will serve an indefinite term, at
the discretion of the Board. Utah
teacher training institutions are:
·
Weber State
University
·
University of Utah
·
Utah State
University
·
Utah Valley State College
·
Southern Utah
University
·
Brigham Young
University
4.
The Utah or UFLA representative on the SWCOLT
Board of Directors will serve as a member of the UFLA Executive Board for as
long as his or her term lasts with SWCOLT.
5.
The Utah or UFLA representative on the ACTFL
Delegate Assembly will serve as a member of the UFLA Executive Board for as
long as his or her term lasts with ACTFL.
6.
The UFLA Newsletter Editor will be
a member of the UFLA Executive Board.
7.
The USOE World Languages
Representative is invited to be a member of the UFLA Executive Board.
Representation and Attendance at
SWCOLT and ACTFL
1.
Assuming that other funding (from
schools, districts, departments, etc.) will be applied first, UFLA will pay
all remaining reasonable and customary costs for travel, food and lodging, so
that the President of the Board may attend the annual meeting of SWCOLT while
he or she is President of UFLA.
2.
Assuming that other funding (from
schools, districts, departments, etc.) will be applied first, UFLA will pay
all remaining reasonable and customary costs for travel, food and lodging, so
that the immediate Past President of the Board may attend ACTFL conferences and
meetings.
3.
Assuming that other funding (from
schools, districts, departments, etc.) will be applied first, UFLA will pay
all remaining reasonable and customary costs for travel, food and lodging, so
that the ACTFL Delegate on the Board may attend ACTFL conferences and
meetings while he or she is part of the ACTFL Delegate Assembly.
3.
Assuming that other funding (from
schools, districts, departments, etc.) will be applied first, UFLA will pay
all remaining reasonable and customary costs for travel, food and lodging, so
that the SWCOLT Representative on the Board may attend SWCOLT conferences and
board meetings while he or she is on the SWCOLT Board of Directors.
4.
Assuming that other funding (from
schools, districts, departments, etc.) will be applied first, UFLA will pay
all remaining reasonable and customary costs for travel, food and lodging, so
that the Teacher of the Year may attend the annual meeting of SWCOLT
as a
nominee for SWCOLT Teacher of the Year.
5.
The UFLA Board will nominate potential
Utah or
UFLA representatives for ACTFL and SWCOLT when those associations put out
calls for nominations. The Board may nominate anyone, so long as he or she is
a member of UFLA at the time of the nomination.
Associated Language Organizations
1.
The following organizations are
invited and encouraged to send representation to the UFLA Executive Board:
·
American Association of Teachers of French
·
American Association of Teachers of German
·
American Association of Teachers of Spanish and Portuguese
·
Intermountain Association of Teachers of Japanese
·
American Sign Language Teachers Association
·
FLES and Immersion Teachers
·
Russian Teachers' Association
·
Latin and Classics Teachers
·
Arabic Teachers
·
Chinese Teachers
2.
Each association may receive $100
plus $2 for every member of UFLA that teaches the association's language
AFTER that association has had its first activity each year. This activity
must be open to all UFLA members who teach the language of the association.
The "year" for this purpose begins the day AFTER the annual UFLA
meeting. Payment will be made when the Executive Secretary/Treasurer receives
a written request with a description of the activity, including the date it
was held and the number of teachers in attendance.
Board Meetings
1.
Traditionally the Executive Board
meets on the first Thursday of each month from September through May.
2.
From 1996 until 2008, meetings were
conducted using the EdNet system. Beginning in the
spring of 2008, the board is meeting in a WIMBA classroom maintained by the
Utah State Office of Education.
3.
Traditionally, the Board meets in
vivo at a restaurant for its last meeting of the academic year (in May) and
for the November Board meeting, immediately following the Annual
Meeting/Conference.
4.
UFLA will pay up to $25 for the
dinner of each board member who joins the board for dinner after the Annual
Meeting/Conference.
Awards and Scholarships
1.
Vitality Awards -- Each year, UFLA may grant two
Vitality awards of up to $1,000 each. Criteria are listed on the application
form. An award winner must wait five years before consideration for another
award.
2.
Pat Buckner Collaboration Award -- Each year, UFLA may grant up
to $1000 to a group of teachers who will collaborate on a project. Criteria
are listed on the application form. An award winner must wait five years
before consideration for another award.
3.
Teacher or the Year Award -- Each year at the UFLA Annual
Meeting, UFLA will name one language teacher as Foreign Language Teacher of
the Year. This person will be expected to compete as SWCOLT Teacher of the
Year, and if successful at that level, compete for the National ACTFL Teacher
of the Year. Traditionally, it has been the duty of the President-Elect
to oversee the nomination and selection of the Teacher of the Year. The
winner receives a plaque from UFLA and a cash award, often donated by an
exhibitor or publisher; recently it has been $100. Teachers of the Year have
been:
2004 Aileen Avilés,
West High
School, Salt Lake
City (Spanish)
2005 Charlotte Touati, Orem High School,
Orem (French)
2006 Amy Kutsulis,
Orem High
School, Orem
(Spanish)
2007 Marilyn Anderson,
Northridge High School, Layton (French)
2008
4.
Friend of the Profession Award -- From time to time, UFLA names
someone a Friend of the Profession and awards him or her a
handsome plaque. Recently, awards have gone to:
1993 Paul Luckau
(German professor, UFLA President, founding member);
2000 James Taylor (UFLA President, Methods teacher);
2002 Joan Patterson (Executive Secretary for more than a decade)
The Annual Meeting/Conference
1.
Beginning in 1997, the UFLA Annual
Meeting was expanded into a regular conference format. Meetings are best held
on a Tuesday, Wednesday or Thursday in early November. Past meetings have
been at:
·
1997 Weber
State University
Friday, November 7
·
1998 Weber
State University
Wednesday, November 11
·
1999 Salt Palace
Friday, October 8. Met with UEA because of SWCOLT 2000 in SLC
·
2000 Brigham
Young University
Thursday, November 9
·
2001 Brigham
Young University
Thursday, October 25
·
2002 No meeting held. Some sessions
done in conjunction with ACTFL 2002 in SLC
·
2003 Weber
State University
Wednesday, November 5
·
2004 Weber
State University
Wednesday, November 4
·
2005 Utah
Valley State
College Wednesday, November 9
·
2006 Utah
Valley State
College Thursday, November 2
·
2007 Murray High
School. Mini-Conference on October 20.
Co-sponsored SWCOLT in SLC in April 2008.
·
2008 Weber State
University Thursday, November 6
2.
A keynote speaker should be
invited to speak. UFLA provides a stipend of $500 plus expenses. Past
speakers have been:
·
1997 June K. Phillips, Dean of Arts and Humanities, Weber State University,
Chair of the ACTFL Standards Team
·
1998 Renate Schultz, Prof. of German, University of
Arizona, editor of Modern Language Journal and Unterrichtspraxis
·
1999 No conference because SWCOLT was in SLC the following
spring
·
2000 Ray T. Clifford,
Provost, Defense Language Institute. Past ACTFL President
·
2001 Jerry Ervin
·
2002 No conference because ACTFL was in SLC that fall
·
2003 Blaine Ray, Spanish teacher, Developer of TPR
Storytelling
·
2004 Keith Cothrun, German
teacher, ACTFL President
·
2005 Conan Grames, International
lawyer
·
2006 Judith Liskin-Gasparro, Prof.
of Spanish, University of Iowa, researcher in second language acquisition and
language pedagogy
·
2007 Ray T. Clifford,
BYU, spoke at mini-conference.
·
2008 Mimi Met
Exhibitors
1.
The Past President will notify,
invite and encourage publishers and others to exhibit their products at the
UFLA Annual Meeting/Conference.
2.
Exhibitors will pay $100 for one
table plus $50 for each additional table for space at the Conference.
3.
Exhibitors may be given the
opportunity to sponsor functions, events and costs associated with the Conference
or with UFLA.
4.
A total of approximately ONE HOUR
will be dedicated to the exhibitors at the Annual Meeting/Conference. No
other activity will be scheduled during this hour.
The Newsletter
1.
There have been three issues of
the UFLA Newsletter each year: in fall, winter and spring.
2.
The fall issue is sent in late
August or very early September. It is generally the largest newsletter, and
includes information about the upcoming conference as well as registration materials
and a call for papers. A call for papers might also be sent out to some
individuals as a separate mailing. The fall issue is sent with help from the
State Office of Education to ALL foreign language teachers in the Utah public schools.
It must also be sent to all other UFLA members, including university faculty,
private school teachers, student members and unaffiliated members.
3.
The winter issue is sent to all
UFLA members in January.
4.
The spring issue is sent to all
UFLA members in April or May
5.
Advertising is accepted for a fee.
·
Propaganda for merchandize for sale or information about academic or
travel programs sponsored by private companies or from outside of Utah, should be
treated as advertising.
·
Information about academic programs or bona fide study abroad
programs offered by Utah
colleges and universities can be shared as news. However, the information may
be reformatted in any way by the editor, e.g., as an article or blurb, rather
than an ad.
·
Rates for advertising are as follows:
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Fall Newsletter
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Winter or Spring Newsletters
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Full
Page Ad
|
$200
|
$100
|
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Half
Page Ad
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$100
|
$50
|
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Quarter
Page Ad
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$50
|
$25
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UFLA Proficiency
Certification
(July 2007)
The Utah Foreign Language Association will certify
that individuals seeking endorsement in world languages or bilingual
education, or those seeking an alternate route to licensure are either
educated native speakers of the language in question or will report a rating
on the Utah Foreign Language Proficiency Test.
UFLA will establish a committee for
this purpose. It is proposed that the original members of this committee be
Gregg Roberts, Cheryl Hansen, Tom Mathews and Blair Bateman. The chair of this
committee will communicate with individuals seeking certification.
The committee will approve “certifiers” who
will either check documentation to certify a candidate’s status as a “well
educated native-speaker” or will administer an oral interview called the Utah Foreign Language Association
Proficiency Test and issue a rating following the ACTFL Oral Proficiency
Guidelines. Certifiers will be approved at the sole discretion of the
committee, however all certifiers must be university or college faculty and
trained by ACTFL to administer the OPI.
PAYMENT
Candidates will make payment to UFLA through
the committee chair. These amounts may be changed, when
needed, by the committee, with the approval of the UFLA Board:
For native-speaker certification: $25
$10
stays with UFLA
$15
payment to certifier
For UFLP rating: $50
$10
stays with UFLA
$40
payment to certifier
REPORTING
Certifiers will
the committee chair of the
candidate’s rating on the Utah Foreign
Language Proficiency Test or the candidate’s status as native-speaker.
Payment will be sent to the Executive Secretary/Treasurer t and the
proficiency rating will be emailed to the World Languages Supervisor at the USOE
or other interested USOE personnel. A copy of the report will be given to the candidate.
BOARD MEMBER RESPONSIBILITIES & TIMELINES
President
General Duties
1.
Oversee the preparation for and
preside at the Annual Meeting / Conference
2. Arrange for
and announce monthly meetings
3.
Set agenda and preside at each
month's Board meeting--As a minimum, an agenda will most always include the
following:
·
Approval of previous minutes
·
Treasurer's Report
·
Reports from each of the AATs in attendance
·
Reminder of next meeting time
Calendar
November -- Take over as President of the Board at the first Board
meeting following the Annual Meeting.
December -- Help the Awards Chair, as necessary, to collect and
name Vitality and Pat Buckner Awardees.
January -- Write a "President's Message" for the winter
newsletter.
--Help the Newsletter Editor, as necessary, to produce the winter issue.
February -- Begin planning next Annual Meeting.
--The following should be done by May:
·
Decide on a conference site, date, theme, and arrange for a keynote
speaker.
·
Choose a point person, preferably one who works at the chosen Conference
site, to arrange for meeting space, audiovisual equipment, lunch service,
parking, etc.
·
Have registration forms and call for papers ready to distribute in
late summer.
March -- Attend SWCOLT Annual Meeting.
April -- Plan for May's Board meeting at a restaurant.
Traditionally Board members pay for their own dinner.
August -- Write a "President's Message" for the fall
newsletter.
--Help the Newsletter Editor, as necessary, to produce the fall issue.
September -- Receive proposals for presentations (or delegate
someone on the Board to do so).
--Help the President-Elect as necessary to name a Teacher of the Year and to
line up Exhibitors for the Annual Meeting.
October -- Make sure provisions have been made for Conference
including session evaluations and student or other volunteers.
--Prepare and print the program, name tags and meal tickets (or delegate
someone on the Board to do so).
November -- Preside at the Business Meeting of the UFLA Annual
Meeting.
--Select the "Best of UFLA" presentation, to be presented as a
session at the next SWCOLT. UFLA will pay up to $500 to defray the costs of attending SWCOLT.
--Pass the "gavel" to the new President..
Secretary
General Duties
1.
Take and keep m | 