BYLAWS OF THE PROFESSIONAL STAFF ADVISORY COMMITTEE
OF WEBER STATE UNIVERSITY
ARTICLE I. PURPOSE
The general purpose of the Professional Staff Advisory Committee (PSAC) is to support the goals and objectives of the University and to provide representation of the professional/administrative employees as individuals and as a whole to the University administration, the Board of Trustees, and the University community.
The PSAC will seek input from professional/administrative employees and provide input and exchange ideas with the Board of Trustees and the administration.
ARTICLE II. ORGANIZATION
The PSAC shall be composed of ten members, including the President of the largest staff employee’s organization on campus. The committee shall select a chair and vice chair by majority vote. The committee shall include as an ex-officio non-voting member the Director of Human Resources, who will serve as a facilitator.
ARTICLE III. COMMITTEE MEMBERSHIP
Section 1. Membership
Elected officials of the PSAC shall include those employees who hold a professional contract with the University at 75% or greater FTE within the fiscal year. Elected officials shall represent all professional/administrative employees who hold a professional contract.
Section 2. Apportionment
The President's Council shall identify subdivisions of the University and determine the number of professional/administrative staff to be elected from each subdivision. Representation by elected officials shall be proportionate according to the number of professional/administrative staff under each vice president
Section 3. Term of Office Members of the committee shall be elected for staggered three-year terms to provide for continuity. The committee shall elect a vice chair and, if necessary, a chair at the first meeting of each fiscal year. The term of office for all members shall begin July 1st and end June 30th of each fiscal year.
In the event PSAC committee members are involved in hearing a grievance at the conclusion of their term of office, the individuals serving on the hearing committee would continue to function until the grievance procedure is concluded. The newly elected committee members would function for new business only.
Section 4. Election of Members to the Committee
The PSAC shall facilitate a nomination and election procedure each year. The PSAC shall appoint an election chair and subcommittee to facilitate and oversee the election process. Elections are open to all eligible professional/administrative staff during which members of the PSAC are elected by their respective constituencies. Nominees must confirm willingness and availability to serve in the position if they are elected.
An official ballot will be prepared by the election chair and subcommittee and distributed by the end of April. All votes received on or before the specified due date shall be counted. In the event no candidate receives a majority, the PSAC committee chair and the election chair shall employ a means of chance to select a winner. The results will be announced through appropriate publicity channels.
Unopposed candidates will not be placed on the ballet. If a candidate is running unopposed, he or she must achieve a 50% vote of confidence from the current committee in order to be elected to office.
The PSAC committee will have the responsibility to fill vacant seats as members transfer or terminate. Voting for chair and/or vice chair shall take place during the first regularly scheduled meeting of the PSAC.
Section 5. Duties of the Members
Chair. The principal duties of the chair shall be to preside at all meetings of the committee and to supervise, direct, and promote the goals and objectives as set forth by the committee.
Vice Chair. The principal duties of the vice chair shall be to discharge the duties of the chair in the event of the absence or disability of the latter and to accept and discharge such special assignments as may be made by the chair. The vice chair assumes the duties of chair after one year.
Recorder. The principal duties of the recorder shall be to keep a true and correct record of the proceedings of all meetings of the committee, and to systematically and safely keep such books, papers, records, and documents pertaining to the business of the committee.
In the event no member of PSAC wants to assume the duties of recorder, such administrative support will be provided either by the Director of Human Resources, or other outside resources.
Section 6. Vacancies
Should the chair leave office during the term, the vice chair shall become acting chair, assuming the duties as stated in Section 5. Should the vice chair be unable to assume the duties of chair, a member of the PSAC shall be appointed to the position of chair, by majority vote of the committee, for the remainder of the term.
Should the vice chair or recorder positions be vacated, a member of the PSAC shall be appointed to each position by majority vote of the committee to fill the position for the remainder of the term.
Should a member of the PSAC vacate their position before their term is completed, the PSAC will elect a replacement for the vacated position from former PSAC members that have served in that specific area based on apportionment. (See article III, Section 2.) The newly elected replacement will serve for the remainder of the current academic year.
When regularly scheduled elections take place the subsequent Spring, a permanent replacement will be elected from the general population of professional/administrative staff within the specific area to serve the remainder of the original term.
In the event both the chair and the acting chair leave office during the same term a special election of the PSAC must be held and completed within 30 days of such occurrence. The term of office of any person(s) elected in a special election will begin the day following the close of that election.
Section 7. Absences
Any member of the committee after three unexcused absences from the PSAC meetings in any one year of office as recorded in the minutes of such meetings, or after showing gross neglect of duty as determined by the majority of committee members, may be removed from office by a two-thirds majority vote of the entire committee. In the event of such removal from office, vacancies will be filled via the special election procedure as outlined in Section 6.
ARTICLE IV. RULES AND AMENDMENTS
The rules contained in the Bylaws shall govern the committee in all cases to which they are applicable.
A proposed amendment to the Bylaws may be initiated by a majority vote of the PSAC committee, or upon receipt by the committee of a petition signed by a minimum of 20 WSU professional/administrative employees.
The proposed amendment(s), along with an official ballot, shall be prepared and distributed to the professional employees at least 30 days prior to the due date.
All ballots must be received by the committee on or before the specified due date to be counted.
Upon a two-thirds affirmative vote of the responding members, the proposed amendment(s) to the Bylaws shall be adopted and become effective immediately.
ARTICLE V. SUBCOMMITTEES
Subcommittees or task forces within the PSAC may be established at the discretion of the committee as special needs occur. Recommendations from any subcommittee must be reported to the PSAC committee.