Cell Phone Reimbursement and Home Internet Procedure

  1. PROCEDURE
In an effort to provide improved support for campus-wide systems and our partners, the IT Division will provide reimbursement toward a portion of an employee’s cell phone bill, in accordance with WSU Policy 3-65.
In addition, the IT Division will also provide reimbursement toward a portion of an employee’s home Internet access bill.
IT Division management will determine which positions should receive reimbursement for cell phone and home Internet expenses.  This procedure is not limited to those receiving “on-call” compensation.
 
Employee Responsibilities
Cell Phone:  Employee will submit a completed Employee Mobile Communication Services Agreement along with a complete cell phone statement for review annually.
If requesting reimbursement for a Cell Phone Purchase, employee will submit a completed Employee Mobile Communication Services Agreement along with a receipt for the phone purchase to their manager. Home Internet:  Employee will submit a completed Employee Internet Stipend and On Call Agreement along with a home Internet access billing statement for review annually.
 
IT Division Responsibilities
Original signed documentation and cell phone agreement paperwork will be kept on file with Supervisor.  A copy of all documentation will be filed in the Vice President’s office.
The manager will verify that the employee’s stipend compensation does not exceed the amount of the monthly cell phone bill for their personal phone in accordance with PPM 3-65.
 
Compensation
Cell Phone Reimbursement: Reimbursement will be done by supplemental pay stipend on semi-monthly paycheck. Each month, a qualified staff member will be provided with a stipend of up to $70.00 to help defray the costs of the cell phone bill.
Cell Phone Replacement:  IT Division will pay for the acquisition or refreshment of cell phone equipment in the amount of $200 every two years. Reimbursement will be done by supplemental pay stipend on one paycheck.
Cell Phone Stipend Cycle: Cell phone stipend reimbursement for the Division will be annual from 1 July-30 June.
Home Internet: Home internet  reimbursement will not exceed $55.00 per month towards home Internet access for personnel where home Internet access assists personnel in the duties of their job.   Reimbursement will be done by supplemental pay stipend on semi-monthly paycheck.  
Home Internet Cycle: Cell Phone reimbursement for the Division will be annual from 1 December to 30 November.
 

Policy Number:  2011-1
Author:  Bret Ellis
Date Approved:  11/09/11
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History: