Organization & Responsibilities

WSU disaster operations will be under the direction of the President of WSU or designee.  Emergency and disaster response will be conducted according to established operating procedures and the National Incident Management System (NIMS) will be used to manage the event.  The NIMS provides a set of standardized organizational structures such as the Incident Command System (ICS) a system currently in use by the police and fire departments; NIMS standardized processes, procedures and systems are designed to improve interoperability among jurisdictions and disciplines in many areas and will provide a comprehensive approach to incident management.  All other departments, responding to assist with scene management, will operate under this system.

If the emergency or disaster exceeds WSU resources pre-existing mutual aid agreements will be in effect and if needed, city, county and state resources will be petitioned.  When resources at the state level are exceeded the Governor will petition for the federal disaster declaration.

When WSU declares a local emergency or upon the occurrence of a natural act or disaster, the Emergency Operations Plan and Emergency Operations Center shall be put into effect immediately if they have not already been activated.  Below are some suggested guidelines for EOC activation.

When to activate the EOC:

  • Disaster or emergency involves multiple sites and/or areas of campus
  • Disaster or emergency requires unique or multiple resources
  • Disaster or emergency exceeds event capabilities
  • Public Health related events
  • Homeland Security events
  • At the discretion of WSU President

How to activate the EOC:

  • WSU Police Department will activate call down system
  • Notification via the Emergency Alert System (EAS)
  • Notification via the City Watch system
  • Notification via WSU computer, telephone communication systems

Upon activation of the EOC:

  • EOC staff will be called in
  • EOC will be set up for operations i.e., computers, phones, work stations, work packets, maps, status boards, check-in sheet etc.
  • Announcements over campus through radio, broadcast, voice mail or means available to communicate with campus population
  • Notification of activation to city, county and state by the Office of Emergency Management
  • Media communications will be established and if necessary Weber County will be requested to activate the Joint Information Center (JIC)
  • Begin compilation of the windshield damage assessment and Initial Disaster Report (see Forms section)
  • Apprise EOC staff of the event

Field Command reports (communicates) to EOC as soon as activation is in place:

  • Location of field responders, condition of responders, condition of vehicle and condition of their immediate area will be needed
  • Severe damage that is in view will need to be logged and reported by field responders and/or building safety coordinators

Upon declaration of "local emergency" all essential records in regard to WSU shall be preserved and all records in regard to the emergency response, including orders, proclamations, procurements and contacts shall be appropriately documented and maintained pursuant to the EOP.  The EOC coordination group, finance section shall maintain all records and record them immediately as they occur during the period of emergency declaration. 

The WSU EOC is comprised of two groups, the policy group and the coordination group.    Pursuant to the requirements of the EOP all emergency personnel in the policy group (see below) shall report to the EOC unless otherwise advised.  Coordination group members will be activated as necessary. 

EOC Policy Group
University President
University Counsel
Provost
V.P. Administrative Services
V.P. Student Affairs
V.P. University Communications/Relations
Chief Information Officer
Clerk/Recorder (appointed as necessary)

Policy issues that the President and/or the policy group may address during activation may include; crisis communication issues, declaration, restrictions, contingency funding, donations/volunteer management, restoration, resource allocation and response and recovery priorities etc. 

The coordination group will consider implications of the disaster and communicate with the policy group especially in relation to coordination for response and recovery efforts, legal issues and campus operations.

EOC Coordination Group
Director of Administrative Support Services
Assistant to V.P. Facilities Management
Emergency Manager
Police Chief
Law Enforcement Officer
Fire Marshal
Environmental Health & Safety Director
Risk Manager
Damage Assessment Officer (appointed by FM)
Facilities Operations Officer (appointed by FM)
Assistant V.P. Financial Services / Finance Officer
Accounting Officer
Director Purchasing Officer
Associate V.P. Human Resource Officer
Compensation Manager / H.R. Officer
Director Housing Residence / Shelter Officer
Health and Medical Officer - if needed (appointed by Student Affairs)
Dining Services Officer
Executive Director Communications Officer
Director of Media Relations Officer
Telecommunications Manager Officer
Information Technology Officer
Emergency Planning Committee Members
Davis campus representative - if needed

Outside Agencies
Red Cross
Public Health Department
Amateur Radio Emergency Services (ARES)
Ogden Fire & EMS
Utah Power
Questar
Others as needed

 

Function

Primary Responsibility

Secondary Responsibility

Alert and Notification

Police, Administrative Services Personnel, Dispatch

Departments with EOC representatives

Building & Utility Damage

Facilities Management, Building Safety Coordinators

Facilities Management, Police, Responsible outside agencies

Communications

University Communications

Facilities Management

Police Department

CERT, ARES

Computer Support

Information Technology

Outside community agencies

Criminal Event

Police

Mutual Aid Agencies, Responsible outside agencies

Crowd Management

Police

Mutual Aid Agencies

Damage Assessment

Facilities Management

Police Department

Fire Marshal

Building Safety Coordinators

Debris Management

Facilities Management

Outside community agencies

Record Keeping

Academic Affairs

Finance, Human Resource

Emergency Medical / Mass Casualty

Police Department

Mutual Aid Agencies

Employee Welfare

Human Resources

Health Center

Environmental Issues

EH&S

Weber County Health Department

Evacuation

Building Safety Coordinators, Police

Fire Marshal

Finance

Accounting Services

Payroll

Fire

Fire Marshal

Mutual Aid agencies

Flood/Heavy Rains

Police

Facilities Management

Hazardous Materials Response

EH&S, Fire Marshal

Mutual Aid Agencies, Police Department

Insurance and FEMA Documentation

Accounting Services

Risk Management

IT support

Information Technology

 

Legal

Legal Counsel

Presidents Council

Map Procurement

Parking, Printing Services

Parking, Multi-Media Services

Mass Care / Sheltering

Police Department, Red Cross, Housing, Food Services

Mutual Aid agencies, Health Center, Housing, CERT Teams

Mental Health

University Counseling Services

Weber County Health Department

Protective Actions

Police Department

Weber County Sheriffs

Public Health

E H&S

Weber County Health

Public Information/Media

University Communications

Media Relations

Search & Rescue

Mutual Aid Agencies, CERT Teams

Weber County Search & Rescue

 

Severe Winter Weather

Police, Facilities Management

Police, Responsible outside agencies

Special Needs Individuals

Disability Services

Student Affairs, Human Resource

Student Welfare

Student Affairs

Health Center, Counseling Services

Telecommunications

Telecommunications

Outside community agencies

Tornado

Facilities Management, Police

Mutual Aid agencies

Transportation

Shuttle Bus

UTA, Local School Districts

Utility Disruption

Emergency Management

Responsible outside agencies

Volunteer Management

Human Resources

Student Affairs, CERT

Water Supply/Contaminated

(non-terrorist)

Facilities Management

Environmental Health and Safety

Weber County Health Department

Police Department

Water Supply/ Loss

Facilities Management

Responsible community agencies

 

Davis Campus:
Davis campus EOC will be located on the first floor of the building
EOC Policy / Coordination Groups:
Will be staffed by Davis campus representatives with Ogden campus representatives as backup for emergency operations

Outside Agencies
Red Cross
Davis County Public Health Department
Layton City Police / EMS
Amateur Radio Emergency Services (ARES)
Utah Power
Questar
Others as needed


Weber State UniversityOgden, Utah 84408

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